Proofreading Reports

9 April, 2022


Online report proofreading ensures that reports are concise and free of stylistic errors. Reports are defined as ‘written accounts of something that has been observed, heard, done, or investigated’.

Many organisations, including government bodies, businesses, the media and many educational disciplines make use of reports. Some reports can be diverse and varied, but they must be accurate in their presentation, context, style and free of all kinds of grammatical and stylistic errors. In report proofreading, proofreaders will ensure that sentences are crisp in their meaning and free of spelling and typographical errors. In preparing a report for publication, it is important to remember that it should be presented in good English and consistent throughout.

Consistency is of the utmost importance in reports on energy conservation. For example, it should be absolutely clear in the text whether a metric ‘tonne’ or simply a ‘ton’ is meant. This is only one example of where errors can arise in a report. These inconsistencies have to be checked before publication.

Accuracy in reports cannot be overemphasised. Inconsistencies in the text can lead to extreme errors, such as ‘they haled from Turkey . . . ’

Accurate report proofreading ensures that sentences are free of jargon, repetition and factual mistakes. A simple error like the insertion of a comma in the wrong place can change the meaning of a sentence. For example, in ‘the crystal ball’ there is no comma between ‘crystal’ and ‘ball’, which is a compound noun.

But it is not only grammar, punctuation, spelling errors and typos that Apollo Communication will address when proofreading reports. Layout, consistency in the style of tables and illustrations will also be part of the remit. References will be presented in a precise and systematic manner that is in keeping with a stipulated house style.

Apollo Communication, established in 1999, has helped government bodies and businesses to choose a suitable publication house style where one is not already in place. A house style ensures consistency in the presentation of the written word. Dates should be presented consistently throughout a document. For example, ‘23 July 2006’, is clear and easy to read: here figures are separated by a word, but it should not be ‘July 30, 2006’ in another part of the text. The same applies for the names of organisations, especially when capitalisation must be adhered to.