Proofreading Reports

9 April, 2022


The task of proofreading reports ensures that written presentations are concise and free of stylistic errors. Reports are defined as ‘written accounts of something that has been observed, heard, done, or investigated’.

Government bodies, businesses, the media and many educational disciplines make use of reports. Some reports can be diverse and varied, but they must be accurate in their delivery, context and style. They should also be free of all kinds of grammatical and stylistic errors. In report proofreading, editors will ensure that sentences are crisp in their meaning and free of typographical errors. Good English and consistency are essential in a report.

Consistency is of the utmost importance in proofreading reports on energy conservation. For example, is it a metric ‘tonne’ or simply a ‘ton’? This is only one example of where errors can arise in a report.

Accuracy in reports

Inaccuracy in reports can lead to many errors, such as ‘they haled from Turkey . . . ’

Accurate report proofreading ensures that sentences are free of jargon, repetition and factual mistakes. A simple error like the insertion of a comma in the wrong place can change the meaning of a sentence. For example, in ‘the crystal ball’ there is no comma between ‘crystal’ and ‘ball’, which is a compound noun.

But it is not only grammar, punctuation, and typos that Apollo Communication will address when proofreading and editing reports. References, layout, and consistency in the style of tables and illustrations will also be part of the remit.

Apollo Communication, established in 1999, has helped government bodies and businesses to choose a suitable publication house style where one is not already in place. A house style ensures consistency in the presentation of the written word. Dates should be recorded consistently in a document. For example, ‘23 July 2006’, is clear and easy to read. However, it should not be ‘July 30, 2006’ in another part of the text.

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